University of Massachusetts Amherst

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Associate Director of Academic Programs

Job Description:

The Associate Director of Academic Programs (ADAP) provides leadership and direction for the Graduate Program within the Department of Political Science in order to support its growth and development. The ADAP is also responsible for the smooth and effective execution of all undergraduate scheduling and programmatic activities. The Department of Political Science houses the undergraduate majors in Political Science and Legal Studies, the Five College International Relations Certificate, and the MA, PhD and Accelerated MA graduate programs in Political Science.

To manage the graduate program, the ADAP will: serve as data analyst for graduate program; serve as steward of graduate fellowships and grant programs; advise/counsel students on academic requirements and satisfactory progress toward their MA or PhD; serve as events manager for graduate programming; manage and promote the growth of the Accelerated MA graduate program; support the professional development of graduate instructors; act as staff associate for Graduate Studies Committee and Graduate Admissions Committee, and attend Graduate Studies Committee and Graduate Admissions Committee meetings; coordinate, with director of administration and research, graduate alumni and development programming and maintain contacts with graduate alumni; develop promotional materials for graduate programs and projects.

To assist with curriculum development and management for undergraduate programs, the ADAP will: work closely with Undergraduate Program Director, Chief Undergraduate Advisor, Honors Director, Scheduling Manager, and academic advisors to ensure proper course offerings each semester; work closely with Scheduling Manager to create, test, and improve data collection systems for scheduling; oversee undergraduate curriculum changes; collect, analyze, forecast, and archive data about course offerings, enrollment, and students, and produce reports for the Undergraduate Program Director and Committee and Department Chair.

Additional duties will include: service as a member of the Continuing and Professional Education (CPE) team; work closely with Scheduling Manager, Graduate Program Director, and Field Clerks to ensure proper course offerings for both graduate and undergraduate programs each semester; and ensure smooth operation of the Department by overseeing and performing routine administrative tasks.


  1. Bachelor's degree in a social science discipline or in business, public administration, or management. A minimum of four years equivalent full-time, professional, administrative or managerial experience in program administration or program coordination, preferably in an academic department in a College or University setting.
  2. Advanced computer usage skills, including Microsoft Excel, Google documents, and word processing, and advanced knowledge of Microsoft Access.
  3. Demonstrated experience working with student information systems.
  4. Ability to work effectively under pressure and varying situations with a high degree of independence and initiative, competent judgment and discretion.
  5. Ability to work independently.
  6. Advanced project management and organizational skills.
  7. Excellent problem solving skills and collaborative work style.
  8. Ability to carry out assignments in a timely manner, balancing the demands of concurrent and potentially competing projects.
  9. Excellent writing and interpersonal communication skills including the ability to interact effectively and create and maintain harmonious relationships with a diverse population of staff, faculty, students and off-campus constituents.

Additional Information:

PROFESSIONAL STAFF SALARY ADMINISTRATION PROGRAM POSITION LEVEL 26. Salary Range:  $41,900-$52,500.  Normal Starting Salary:  $41,900-$47,200.

See: PSU Salary Schedule.pdf

On campus applicants are defined as Amherst campus, non-student employees.

The University of Massachusetts is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, the University of Massachusetts is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the University of Massachusetts to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Application Instructions:

Click here to apply, please include a letter of application, resume, and contact information of at least three current professional references.

 Review of applicants will begin on May 1, 2017, and may continue until a suitable candidate pool has been identified.